BLACK COALITION FOR AIDS PREVENTIONMonday, July 8, 2024
Notice of Special Meeting of the Members
Thursday, July 18, 2024
Greetings, Black Coalition for AIDS Prevention (“Black CAP”) Membership, community members and stakeholders.
Thank you to all the members who attended the Town Hall meeting on June 13, 2024. From that meeting members, staff, community and stakeholders voiced their concerns about governance and operations leadership of Black CAP. Your concerns were heard and since then the Board has been focused on addressing the crisis that the organization faces.
This notice is to inform you that Black CAP is calling a Special Member’s Meeting for
Thursday, July 18th, 2024, 6:30 pm (ET)
Registration will open at 5.30 pm
at Location to be confirmed.
Location and meeting package details will follow by July 12th, 2024.
The purpose of the meeting is as follows:
To fill vacancies on the board of directors by electing members to serve on a Transitional Board of Directors of Black CAP for a period not to exceed one (1) year or until the annual general meeting of Black CAP in 2025.
This meeting and voting will be held in-person only. This is out of an abundance of caution due to previous concerns explained at last year’s Special Members Meeting about Proxy voter intimidation; hence we will not permit Proxy voting at this time.
Members Eligible to Vote
In accordance with section 7(1)(d) of Black CAP By-Laws, a member must have
submitted a membership application or membership renewal prior to June 18th, 2024, to be eligible to vote at the special meeting.
Please register for the Special Member’s Meeting through this link: https://blackcapto.formstack.com/forms/special_members_meeting
If you require childcare, please complete your response at least 24 hours before the meeting via the link above, and you will receive information about the childcare arrangements.
Nominations for Directors
To qualify as a director, an individual must
- Be a member of Black CAP
- Not be a current employee of Black CAP, and have not been an employee of Black CAP in past two years; and
- Not be disqualified by section 23(1) of Ontario’s Not-for-Profit Corporations Act
Individuals wishing to seek election at the special meeting as directors are invited to provide written notice of their candidacy to the Board (membersmeeting@black-cap.com).
All director candidates are requested to provide their name, email address, phone number, and residential address.
Director candidates may also provide, for circulation to members:
- a brief write-up of no more than 400 words. The write-up may be a message to members or a biography,
- a photo no larger than 2MB. The photo may be cropped/scaled down by staff before posting/distribution
The Board will endeavor to make publicly available the names, write-up and photos of director candidates received prior to Monday, July 15, 2024, 12pm, and reserves the right to decline posting any write-up or photo deemed inappropriate. All nominations received after will be treated as nominations from the floor.
In accordance with section 10(4) of Black CAP By-Laws, nominations will be accepted from the floor.
We must never forget what really matters: the lives of the communities, particularly our black communities living with and affected by HIV/AIDS, who desperately need the services and support provided by Black CAP.
With sincere gratitude and solidarity,
Board of Directors, Black Coalition for AIDS Prevention
